Enhancing Open Access at Cambridge: Apollo repository and CRIS integrations

Abstract

Following the integration of Cambridge’s Institutional Repository, Apollo, with the University’s CRIS system (Symplectic Elements), Cambridge University Library has developed two web-based systems to further streamline and enhance the workflows for managing Open Access (OA) publication submissions, and to collect key missing publication metadata in ways that improve researchers’ interaction with the relevant systems.

The first system, Fasttrack, aims to drastically reduce the time needed to process repository submissions. It provides a user-friendly interface to review and approve submissions in Apollo via the DSpace API. The second web-based application, LastMinute.CAM, is a simple web form to collect missing publications metadata required for calculating open access compliance. Collected publications metadata is automatically pushed into the CRIS’ associated publication records and is then available to the CRIS’ reporting services.

We will also present preliminary results from the Jisc Publications Router – Symplectic Elements integration pilot in which we are participating. The Publications Router is a JISC-led project to create a system that automatically sends notifications about research articles to an institutions’ repository, together with full-text copies of those articles where available. This has the potential to both streamline open access deposit workflows and enrich metadata records in the CRIS system.