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Title: Data Flows in RIS Synergy
Authors: Hicker, Ulrike 
Neff, Sabine 
Puttinger, Jakob 
Keywords: research information management;project lifecycle;research information workflows;system interoperability;CERIF;RIS Synergy
Issue Date: 15-May-2024
Publisher: euroCRIS
Series/Report no.: CRIS2024: 16th International Conference on Current Research Information Systems (Vienna, Austria, May 15-17, 2024)
Conference: CRIS2024 – Vienna 
A significant amount of data and information is collected and shared over the course of the research lifecycle, particularly between the IT systems of funding organisations and research institutions. The RIS Synergy project, a digitisation project in Austria’s RMA sector, aims to improve this data flow by realising the once-only-principle, meaning that data only has to be entered once and then the data is automatically redistributed into other relevant systems.

The key to optimising this process is to a) define detailed data flows and b), based on these data flows, develop and implement technical data interfaces. The exchanged metadata contains information about research proposals, projects, funding calls and publications. It is standardised in compliance with international models such as the Common European Research Information Format (CERIF). Analysing the data flows proved essential for a shared, robust definition of a research project’s full administrative process. Based on this, the project team were then able to formulate the uses cases that will be realised in RIS Synergy:

- Distribute, retrieve and provide programme and call data via funding organisations
- Provide and retrieve project proposal data via funding organisations
- Provide and retrieve project metadata via funding organisations
- Provide and retrieve project output with DOI via research institutions
- Provide and retrieve authentication data of the research institution
- Provide and retrieve the organisational chart of the research institution
Extended abstract presented as a poster at the CRIS2024 conference in Vienna.-- Event programme available at
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