Integrating Research Information into a Software for Higher Education Administration – Benefits for Data Quality and Accessibility

Abstract

Project-related research and third-party funds play an increasing role in German universities (DFG 2009). Current Research Information Systems (CRIS) are developed with the aim to support the handling of research information. In this paper, we concentrate on a special kind of CRIS, Integrated Research Management Systems (IRMS). They are defined as software component that supports all research processes, sharing a common database with the other components that are integrated within an integrated higher administration software.

We describe the characteristics of an IRMS with regard to process orientation and workflow support. Using the example of the HISinOne Research Management and Technology Transfer segment, we describe the range of functions that is provided by an IRMS. This segment is fully integrated into the HISinOne software for higher education administration. HISinOne is a technically and functionally integrated and completely web-based solution to handle processes and structures at universities. It uses open source technologies and is independent of platforms and operating systems.

We conclude that the approach of developing an integrated system of this kind has considerable benefits for improved data quality and accessibility, mainly due to the fact that integration obviates the need for complex interfaces. Additionally, IRMS support the optimization of business processes in research management.